Author: TimSchneider

Your Role in Organizational Culture

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No Easy Task

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

There are four primary functions that you, the leader, must play in reference to organizational culture. Your first role is to determine organizational culture and the impact of that culture on your sphere of influence within the organization. This is no easy task and you will occasionally receive mixed messages on culture. Some people around you and above you will walk the talk while others balk at it. You will have to gauge key objectives, vision, mission, core values and the tone of leaders to determine the culture.

When the culture is built on solid ground and clearly defined, your second role related to culture is relatively easy. Simply support it and build upon the strengths found in the organization’s culture. The one challenge point in this area will be your ability to subordinate some of the strong feelings that you have related to how things “should be” with how thing actually “are.” Your support of the organizational culture is critical to how your team will respond within the culture and your overall leadership message of support and oneness.

When an organization’s culture is a little fuzzy or you are unable to reconcile what the culture really is all about, you will need to provide some fine tuning for your team. This requires you to find the strongest and most positive messages within the culture and constantly reinforce those messages. It will also require you to quash the messages that are counterproductive or not helpful to the organization and redirect team members to the strong and positive points of the organization’s culture.

The final role that you may have to play related to organizational culture is that of definer. You may be the one that establishes values, connects to the vision and provides clear messages related to the organization. Many new, emerging and growing organizations lack an organizational culture and leaders, at all levels, must work to define that culture and produce the environment that cultural drivers have the correct balance. This is also seen when there is a change in senior leadership and the previous keepers of organizational culture are replaced. When in the role of definer it is important to see the needs of team members, customers and all stakeholders and to determine what cultural elements will produce the highest degrees of success for all.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Communication Clarity

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Less is More

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

One of the most common challenges associated with leadership communication is message clarity. Fortunately, this is also the easiest issue to fix.

Quite simply, to improve clarity, use less words.

Visualize this setting for a moment. The leader requests to have a corrective coaching session with a team member. Starting with “you know that you have been a very effective employee here and we appreciate your hard work, attention to detail and reliability.” Continuing without a breath to “In fact, the time back in 05 when you came in early during the computer transition was especially valuable and recently when you helped with the holiday party was very valuable.” Droning on with “The bottom line is that we need more people like you but unfortunately, we cannot tolerate you not getting along well with your fellow, and equally valuable, team members.”

Clarity was impacted early and often in the above interaction. The point of the dialog was to discuss the team member’s relationship with peers. Did the team member understand that or was he completely disengaged by the time that point was made? It is extremely likely in the above model that the team member did not get the point and was entirely uninterested by the time the point was communicated.

Think about another example related to a changed procedure for a minute. The leader begins by saying “when we began processing orders in the late nineties, there were only a few of us working on about thirty orders every day.” “From there, we installed the first automated processing system, that a few of you long-timers can remember; and I am sure you remember the problems we had with that conversion.” “We are now at a great crossroads in our department where I had to hire a consulting team to work with our order processes and hope to devise a method to handle the new increased volume, mostly from the internet, without hiring an army of new people.” “With that said, we will need to, effective immediately, begin coding our orders with a separate source identifier when it is an internet or email order.” Even the most eager and high energy team members will be long gone by the time the punch line rolls around on this one.

In both examples, the leader needed to engage in object oriented communication which is the articulation of the objective first and then holding all other detail for counter-punching opportunities or to respond to questions. This means to express the important part first to make sure communication receiver is engaged and to not jumble the message with unimportant fluff or unneeded explanations.

Some people are a little too anxious to add explanations and history when none is necessary. Still others will try a little too hard to provide mounds of information in support of their position. When this is done, in an unsolicited or in an environment that is not needed, the speaker loses credibility. Many subordinates will see through the overly pontificating boss rather quickly and this loss of respect will be hard to recover.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Work Ethic and Results Orientation

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Existing Challenges in Leadership Work

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

The final personal leadership self management competency set relates to work ethic and a little reminder about breeding sheep. Effective leadership requires a work ethic that is strong and committed. Committed to the betterment of the organization and the results required to be successful. Not committed to personal comfort and self-gain.

Work ethic is sometimes described as an intangible that is learned early in life or somehow genetically encoded in people. Work ethic is also derided by prior generations as being non-existent or diminishing in subsequent generations of team members. As a matter of historical record, this comparing work ethic unfavorably from generation to generation has been occurring for ages. The fact is that work ethic and commitment are learned skills and competencies like all others. When reward and feedback is provided for work ethic behaviors, work ethic improves. When no feedback or reward is provided for work ethic, it will be non-existent.

The effective leader must demonstrate a balanced approach to work ethic. You must not become a workaholic or work more hours just to work more hours. Your role is to work the amount needed to get the job done and be effective. You must also me a model of efficient behavior to get the most done with the most effective use of time.

Two very different challenges exist in leadership work ethic. The first is the challenge to personal comfort and self-interest. An effective leader must subordinate their own interests and comfort for the greater good of organizational successes. This will mean sometimes skipping a lunch, not leaving right at five or even cancelling a vacation. The effective leader is prepared to do this, not because of what it shows and demonstrates but because it is occasionally necessary. The effective leader also demonstrates this commitment silently and without grandstanding about it.

With companies and organizations going through difficult times, many leaders have learned negative lessons about commitment and work ethic. Some people translate layoffs, downsizings and reductions in compensation as the signal to disregard work ethic and commitment. This could not be further from the truth. Even if your company does not recognize or reward work ethic, you must set aside your self-interest and selfish motivations for greater organizational objectives.

The second challenge to work ethic is an over exaggeration of needed time on the job and becoming a workaholic. No one likes to work for a workaholic because they will never demonstrate the hours or commitment that he or she does. Followers will come to resent it and far too often workaholic leaders compare the time they put in to those of their team members.

Leaders must work and work hard but not fall victim to the mandatory seventy hour rule. Work when you have to. Be efficient in your use of time. Go home and have some balance in your life.

Results orientation is a simple competency for effective leaders. It is the drive and focus towards meaningful results for the organization. From a self-management perspective, it requires the discipline to recognize the behaviors and activities that are not productive and the resolve to redirect team members towards the achievement of results.

The orientation to results also require effective leaders to not overly rely on procedures, processes and policies but focus rather on the bottom line achievement. Within the boundaries of legal, ethical and safe, it is not the “how” that matters, it is the “what.” Result orientation also allows greater levels of participation and innovation from team members and avoids the dreaded “micro manager” label often assigned to leaders who are overly concerned with the discipline of process and not results.

Result orientation and sheep breeding are very closely related. In order to have a nimble, thinking, responsive team, you cannot breed sheep. Similarly, to achieve results and have effective result orientation, you cannot breed sheep. Effective leaders will challenge themselves to not manage the process but lead their team to the desired results.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

The Mechanics of Tone Setting

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Initial Greeting

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

Good tone setting requires a couple of basic behaviors and skills that are applied on a consistent basis. Some leaders utilize these skills on almost a naturalized level, while others must embrace the skills on a more mechanical level.

The first step of good tone setting is the initial greeting of team members. For most environments that is the “good morning” at the start of the work day. To pull this off correctly, the greeting must sound sincere, upbeat and not, on any level, forced. The great tone setters will also include some relational dialog about family, interests or just the drive to work.

One epiphany moment exists in the initial greeting of team members. Leaders have a significant choice at the start of each day. On one side they have their office or cubicle where all of their work lives. New email, yellow sticky notes, files and stuff. On the other side is the team. You know, the people who do the work so you can be the leader.

When a leader chooses to take a few minutes and go to the office prior to greeting team members, they are telling the team that, at best, they are secondary in importance. Don’t be naïve. Your team notices that choice.

Another great tone setting skill is to demonstrate interest in team members. One of the many tests that we often administer in leadership training is to quiz the depth of knowledge about team members. Most leaders can recite the family composition of team members. Some leaders can talk about the interests, passion points and motivations of team members and a few can provide insight into location of origin, pets or other details.

A leader’s ability to show interest is a powerful tool. When you are able to follow-up on a sick spouse, inquire about the results of a soccer tournament or check on vacation plans, team members feel connected, respected and valued. Those are the team members that will work harder, faster and stay with you longer.

Another weapon in successful tone setting is the ability to laugh and lighten the mood. We always do serious work but often take ourselves too seriously. When the leader laughs, especially when times are challenging and tough, the team will respond in a very positive manner. Tense people do not work well and are not very productive and that message of tense is set by the leader.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Common Ethical Challenges

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Rise Above the Situation

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

Ethical challenges for leaders come in all sizes and shapes. The most common challenge relates to the appearance of favoritism and the impact of that in the working environment.

Real favoritism is a devastating phenomenon. Favoritism is the open disparate treatment of subordinate team members in favor of another or other team members. Favoritism can suck the life out of a working unit. It will kill morale. It will segment team members against each other.

As damaging as real favoritism is the appearance of favoritism. This most often occurs when a leader attempts to maintain a friendship with one or more of their subordinate team members. It begins as a peer level friendship and then one friend is promoted and they attempt to maintain the friendship.

This never works. It may look like it is working but it never works. People will say things such as “we know the roles at work” or “she respects that I am the boss at work and we never cross over into our personal relationship.” Those statements are self-serving and naïve. No matter how you try, a friendship with a subordinate will cause grief and create an ethical dilemma.

The first thing you must consider is what the other team members see and feel. Regardless of your protests, they will always see an insider and someone who has your ear. Every decision you make will be questioned related to the maintained friendship. Divisions and segments will develop that may not be able to be repaired.

To be effective and to eliminate this ethical challenge, the effective leader rises and separates from friendships at subordinate levels. They leave all questions about equitable and fair treatment behind by closing off the friend level relationships they had at a peer level.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Saving People from Themselves

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Valuable Lessons for Team Members

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

For those of us that are parents, we realize all the oxygen we used to tell the kids to not touch the stove when lit was absolutely wasted. We showed them. We told them it would burn. We said it was dangerous.

They touched it anyways.

It hurt. They learned their lesson.

And with that transaction, leaders should see a valuable lesson in how team members learn and grow. You will never be able to save your team members from themselves and you will never be able to warn them of all potential outcomes until they try something and fail themselves.

Like our children, the most valuable lessons for team members in their growth and development is often failure. Success teaches some lessons but the ones that stick with us the most are the points of our failure. As leaders, we need to allow our team members to fail for their ultimate growth and development.

Now a special note to those who may think this is reckless. When the risks associated with failure include physical harm, loss of organizational integrity or credibility, significant financial harm or even the loss of a great customer, the leader must mitigate this risk and prevent horrible things from occurring. By contrast, if the risks associated with failure are minor, even when you know the team member is going to fail, you must let them. They will never learn and grow if you do not let them fail.

Another area of allowing failure is in pure job performance. You cannot compromise your expectations of performance and behavior. If you compromise once, you will need to be prepared to compromise often. If the team member is not meeting expectations, they are not meeting expectations and need to receive your best efforts from a coaching perspective. If they are still not performing, the failure is theirs and not yours.

Not every team member is in the right job at the right organization. Effective leadership is not about saving everyone but about making sure the right people are in the right roles. It is not a failure on your part when you have to let a team member go after the right amount of coaching and teaching. If they have to go, they have to go. Both the team member and the organization need this transaction.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Personal Power and the Effectiveness Equation

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Personal Power

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

Every leader needs personal power to operate in an organizational and corporate environment. Personal power is what a leader uses to get the job done and achieve results. Personal power is necessary and must be carefully balanced for optimum leadership effect.

There are five types of personal power for leaders. They include threat, reward, organizational or legitimate, expert and relational or relevant power. The effective leader must combine the use of all five and avoid the overuse in any particular power area.

This all leads to a very important concept and manageable competency. Leadership effectiveness is comprised of 25 percent job and technical knowledge, 25 percent integrity and ethical values and 50 percent relationships. The first two areas, job knowledge and ethical values represent core leadership credibility while the relationship piece is how a leader accomplishes his or her objectives.

This leadership effectiveness equation must be managed daily to insure that one area does not over-shadow any other. If technical and job knowledge is more in play than relationships, team performance, tone and loyalty will suffer. If integrity and ethics are at a higher than needed level, crusading and lack of approachability will occur. When relationships are weighted more than 50 percent, the team may not trust the leader. Balance in this effectiveness equation must be kept constant (LE = .25 JK + .25 I/E = .50 RE).

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

The Why Bother Phenomenon

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Take Responsibility for Your Decisions

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

At the end of the day, the decision was yours. Even with collaboration and using systems thinking, you made the call. The decision is part of your leadership record and legacy.

Effective leaders cannot run from their decisions. They cannot blame others. They cannot blame the economy. They cannot hedge or try to escape accountability. It was your decision.

When right on target a decision is a glorious thing. Your hard work paid off and you chose the correct course of action. Everything fell into place nicely and the return was better than anticipated. It is pretty easy to own that type of decision.

The harder decisions to own are the clunkers. The ones that don’t work out so well or the choice that just did not pan out. Those are hard to swallow and to have your name attached.

Effective leaders own decisions that are both good and bad. With good decisions, the leader will share credit with the team, those that provided valuable input and any stakeholder that gave clues about outcomes or consequences.

When the decision is a poor choice you are on your own buddy. Can’t blame the data or any person. It is all you.

With bad decisions, there are a couple of additional decision points that come into play. The poorest choice is to defend and continue to cheerlead for a bad decision. This is simply digging a bigger hole and drawing more attention and potentially, criticism to a bad decision.

The effective leader must admit the mistake and work diligently to fix it. Simply say that you made a mistake, you are sorry and you will get it fixed. Use plenty of personal pronouns to make sure the ownership of the decision is clear. You may not get beaten up for a bad decision but you will certainly loose credibility if you try to run from it.

When looking at a poor decision, first check and see if you gave yourself enough time to analyze and diagnose the situation and all of the potential impacts. This is the most common reason for poor decisions. Then, retrace the system thinking and seek a different and wider scope of input that focuses on why the first decision failed and that the issue still exists. Never compound a poor decision with a rash or arbitrary fix that is simply designed to save face.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Persistence and Resilience

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How Will You Respond?

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

When I was a child, I always wanted the blow up clown that when you punched his nose, he bounced right back up. Never got it but always wanted it.

That clown teaches us a valuable lesson in the resilience needed by effective leaders. The one certainty is that you will get smacked down. You will have obstacles. You will have setbacks and defeats. You will get criticized. You will not always be liked or even loved.

The true measure of an effective leader is not about the setbacks or obstacles but how you choose to respond after them. The effective leader must be resilient and bounce back just like the inflatable clown. Smacked. Right back in the game. No pouting time allowed.

Resilience is affected by many factors. Your physical health, emotional well being and rest all impact your resilience responses. When you are tired, worn down and beat up, resilience is hard to summon. If you have dysfunction in your personal life, resilience at work is difficult.

Restoring and maintaining resilience is often a matter of being in close contact with your physical and emotional status. How does your body feel and what is it telling you? How is your emotional composition? Do you feel sad, blue or down? When you hear these signs it is time for a recharge because your resilient responses will be down.

One of the best tools for restoring resilience is to immediately return to a productive activity. There is nothing like a full task list or appointment schedule to take your mind off of a set back or defeat like immediately getting busy. This strategy is also an important sign to your team that you will not be distracted by minor bumps in the road. When you are down, get right back to work doing something different.

The old saying goes that the best way to cheer yourself up is to cheer up someone else. As a skill, assisting others is a powerful method to restoring your own resilience. The self-satisfaction obtained by helping out someone or encouraging someone is a tremendous method to restore your own personal resilience. When beat up, down or losing battles, go an help someone else.

Another tool to restore resilience is to redirect energy into an area in which you know you will be successful. You have areas in your life in which you are very good. Go do those things and restore your confidence in your abilities. Maybe you are a good golfer. Go golf. Maybe you are artistic. Create a masterpiece. Maybe you coach a soccer team. Go engage with them.

A final tip for restoring resilience is about surrounding yourself with positive people and those whom you can rely upon to provide some positive feedback. When you are feeling a little down, seek out the trusted sources that can pick you up and restore your responsiveness.

Persistence is also a necessary ingredient in effective leadership. Leaders must persist in doing the right thing without becoming stubborn or pesky. You must have the judgment to know when to continue plowing forward and when to give up, defer and move to other issues.

One of the most common challenges to persistence is related to the disciplining or firing of a team member. In some organizations, the human resource function produces obstacles and barriers to eliminating a team member. The effective leader responds to these obstacles in a persistent manner and enhances documentation, completes another probationary period or provides additional coaching to the employee. Unfortunately, some leaders respond to the obstacles by giving up and declaring the team member cannot be terminated.

Persistence is also challenged by organizational realities and sacred cows. When a leader wants to innovate and they run headlong into a pet project or sacred cow, only through persistence can they achieve the desired change. Often the best persistence comes in the form of a temporary withdrawal followed by seeking a new path beyond the barriers or obstacles being faced. Poking an issue in the same manner over and over again is not persistence. It is stubborn and unyielding.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.  

Stop Being the Answer Man (or Woman)

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Sheep-Like Behavior

Tim Schneider, Coach, Speaker, Author and Trainer from Aegis Learning

By Tim Schneider

One of my most frustrating childhood memories involves asking my mom how to spell a word and receiving her stock response of “look it up.” She knew how to spell the word and she knew that her answer frustrated me but she said it consistently and constantly until I stopped asking.

Stopped asking her to spell the word and looking for it first in the dictionary. She taught me how to problem solve and think. She could have answered my question but I would not have grown and learned on my own. Well done mom.

The first step in reducing and eliminating sheep and sheep-like behavior in your team is to cease being the answer man.

This is an area in which the enemy you fight has an outpost on the top of your shoulders. It is powerful to have the answers. People look to you as the brightest bulb in a room. You are a walking Wikipedia of work knowledge.

With every question that you answer, you are strengthening the chain of co-dependence to you and micromanaging the work environment. When you answer the question of a team member, you are subtly telling them that they do not need to think because you will provide all the answers that they need.

Don’t underestimate this ego battle. It is so cool to ride your white horse to the rescue of your team members and fix their dilemmas. They need you. They tell you how important you are. It feels good. You have the knowledge and the power and they love you for it. Bah.

The most effective leader will inquire behind team member questions about what they believe is right. That sounds like “what do you think you should do Leon?” Further ratcheting this up response you might say something like “Terri, you saw the same issue last week and worked through it nicely.”

Some leaders will hesitate asking questions back because they fear it will make them look weak and unknowing. The opposite is quite true. It is the leader secure in his or her skill set and competencies as a leader that will not rely on being the answer person and seek to grow the knowledge and abilities of their team.

The absolute most effective leaders create and share power and not just store it up. In the equation of forcing team members to think and articulate their own solutions, you are shifting power to them and creating real growth in your team.

When asked, ask back. Don’t be the leader with all the answers, be the leader with all the questions. If you persist in having all the answers, congratulations, you have made yourself invaluable and you are in the last job you will ever have.

Tim Schneider

Tim Schneider is the founder, CEO and lead facilitator for Aegis Learning.